Enterprise Systems Catalog

Senate Bill 272 was chaptered into law on October 11, 2015 amending the California Public Records Act. Section 6270.5 was added to the Government Code and mandates that all local agencies, including Special Districts, publish a Catalog of Enterprise Systems by July 1, 2016 and update it annually.

An Enterprise System is software application or computer system that collects, stores, exchanges and analyzes information that the agency uses that is both of the following:

  • A multi-departmental system or a system that contains information collected about the public.
  • A system that serves as an original source of data within an agency.
ProductVendorPurposeData CategoryPrimary CustodianCollection FrequencyUpdate Frequency
Civic RecCIVICPLUS Recreation and Facility registration and management, payments Recreation ManagementRecreation and Administration DepartmentsDailyDaily
Constant ContactConstant Contact Inc. E-blast and recreation promotionRecreation ManagementRecreation DepartmentAs NeededAs Needed
FireFly WebFlireFly ReservationsOnline ReservationsRecreation ManagementAdministration DepartmentDailyDaily
Microsoft Office SuiteMicrosoft 365Prepare agendas, general documents, email, spreadsheets, templates, presentations, and filingOffice Productivity and emailAgencyAs NeededAs Needed
QuickbooksIntuit QuickbooksAccounting and FinancialsFinanceAdministration DepartmentDailyDaily
Streamline PortalStreamlineEmployee web portalAdministrationRecreation and Administration DepartmentDailyDaily
Streamline WebStreamlinePublic WebsiteAdministrationRecreation and Administration DepartmentDailyDaily
SurveyMonkey WebSurveyMonkeyParticipant SurveyRecreation ManagementRecreation DepartmentAs NeededAs Needed
TargetSolutionsVectorSolutionsEmployee training sessions, materials and recordsAdministrationHuman Resources Department As Needed As Needed
WhenToWorkWhenToWork Inc.Employee SchedulingRecreation ManagementRecreation and Administration DepartmentDailyDaily

 

 

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